5 Safety Measures to Have in Place for Your Event

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When you’re planning an event for your company, one of the biggest things you’ll need to focus on is ensuring that it’s safe. If you’re inviting the general public or even your clients, you need to ensure that you have measures in place to protect both them and yourself as a business.

Here are five of the most important areas for you to have covered: 

1. Stick to Regulations

First of all, you will want to make sure that you’re sticking to regulations when you initially plan the event. A really great example of this concerns the venue. If you know that a certain venue has a maximum capacity, this will be for safety and insurance reasons. Therefore, your first port of call will be to keep your attendee list to below that number – or you may need to find another venue. You may find that it’s helpful for you to ask the venue about the key regulations they have in place before you go ahead and book it. That way, you can be prepared from the offset.

2. Hire Security

Next, you will want to consider whether you need to have security in place or not. Depending on the type of event that you’re throwing and the size of it, this may not be necessary. For example, an intimate dinner for VIP guests may not require a full security detail. However, if you have an outdoor event for 300 people, having security in place to ensure everything runs smoothly and safely might be a great idea.

3. Have a Medical Presence

If you are planning a larger-scale event for your business, you may need to think about having a medical presence in place. This can very much be necessary for music events and festivals, for example. It could be that you want a specialist royal ambulance events team in place, ready to be on hand should any medical attention be needed. You may even find that this could be required by some event permits and licencing, or even your insurance provider.

4. Conduct a Risk Assessment

Before the event itself goes ahead, you may also want to think about conducting a risk assessment. Again, this is likely to be required by law, to be approved for any licences or permits that you need, and for insurance purposes. If you have a health and safety policy in place, you may already have the forms and templates you need to do this. If not, you could turn to an external company for support here.

5. Have Procedures in Place

Finally, to go along with your risk assessment, you will want to have set procedures in place that will allow you to know how to react should something go wrong. Again, this is where your health and safety policy is essential. If your business does have a specialist health and safety officer, this will very much fall under their remit. However, if you do not yet have this in place, it might be a good idea to get it set up!

Then all that’s left to do is go ahead and enjoy the event!!